Automated Office and IT Equipment Dispensing

Automated Office and IT Equipment Dispensing:
IVM TechVault helps replace manual equipment handover processes with a secure, automated, and fully traceable self-service solution. Employees can access the tools and devices they need at any time, while the company maintains full control over availability, user permissions, stock levels, and usage data.

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Why choose the IVM TechVault automated office and IT equipment dispenser?

  • Automates the dispensing of office and IT equipment 24/7
  • Reduces the administration and time required for manual equipment handovers
  • Provides full traceability of who collected which item and when
  • Enables access permissions to be managed by user, department, or equipment type
  • Supports transparent stock level management and replenishment planning
  • Suitable for dispensing office and IT equipment such as chargers, keyboards, mice, headsets, office supplies, documents, and other workplace tools
  • Can be adapted to the company’s actual equipment needs with a customizable position layout
  • Provides a secure, self-service solution for office environments, IT departments, and large corporate workspaces
  • Features a customizable design that can be aligned with the office environment and corporate branding

Use Cases

Automated office equipment dispensing is not just about convenience – it is a strategic investment in efficiency. With the IVM TechVault, you can eliminate manual administration, reduce the number of lost assets, and ensure that your team always has access to the cables, peripherals, and IT equipment they need to get the job done.

Automated Office and IT Equipment Dispensing

IVM TechVault replaces manual equipment dispensing processes, eliminating the need for continuous IT or administrative involvement in day-to-day operations. Employees can access authorized items in a self-service way at any time of day, such as keyboards, mice, headsets, chargers, cables, or other office accessories. This significantly reduces waiting time while relieving IT and administrative teams of routine handover tasks.

Dispensing HR Documents and Onboarding Packages

TechVault can also support HR processes, especially when onboarding new employees. Documents, policies, contracts, access cards, or other materials related to the onboarding process can be placed in the system in advance. The employee can independently collect the prepared package and confirm receipt directly on the screen. This means HR does not need to wait for the employee in person, while the handover remains documented and traceable.

Equipment Lending and Returns

The system is suitable not only for permanent dispensing, but also for lending-based use. Users can easily collect and return equipment, while the entire process is recorded automatically. This is especially useful for managing shared corporate devices, temporarily issued IT accessories, project-based equipment, or test devices. Accurate traceability helps reduce the number of lost or unreturned items.

Controlled Access and Permission Management

TechVault makes it possible to define exactly who can access which device, document, or package. Permissions can be configured by user, department, job role, cost center, or equipment type. This ensures that access always takes place within controlled parameters, which is especially important in corporate environments where auditability, internal compliance, and accountability are key requirements.

Managing Enterprise Equipment Logistics

The system efficiently manages high-volume equipment movement, even when serving multiple departments or locations. Thanks to standardized operation, dispensing, collection, returns, and documentation become part of a unified process. This supports transparent stock management, reduces internal administration, and makes corporate asset management easier to plan and control.

What can be dispensed from the IVM TechVault machine?

Cables / Chargers
Accessories
Mobile Phones
Laptops
Documents

MODULARITY AND FLEXIBLE INTEGRATION

IVM TechVault can be flexibly integrated into the company’s existing equipment dispensing and internal logistics processes. The solution can be configured according to specific requirements, making it suitable for the secure storage and dispensing of office, IT, and HR equipment of various sizes, as well as documents or onboarding packages.

If required, it can also be combined with other IVM solutions, for example in cases of higher equipment turnover, diverse storage requirements, or more complex corporate asset management processes.

WE THINK IN SYSTEMS

IVM TechVault is not merely a standalone self-service equipment dispenser, but part of an integrated enterprise-level solution. The purpose of the system is to manage equipment dispensing, document handovers, returns, and traceability related to office, IT, and HR processes in a unified way.

TechVault is supported by the SaveLog software, which enables permission management, automatic transaction recording, stock information tracking, and access to reports. This means the company does not only automate equipment dispensing, but also makes the entire process more transparent, controlled, and auditable.

SAVELOG SOFTWARE PROVIDES

  • Flexible management of users and access permissions
  • Integration capability with enterprise resource planning systems
  • Controlled dispensing of office, IT, and HR-related items
  • Automatic documentation of collections and returns
  • Immediate availability of transaction data
  • Transparent tracking of stock levels and equipment movements
  • Detailed reports for management, IT, HR, or administrative teams
  • Operation and auditability aligned with corporate processes

IDENTIFICATION OPTIONS

badge

Access card

barcode_scanner

Barcode

dialpad

PIN code

TECHNICAL PARAMETERS

Power supply:110–240 V / 50–60 Hz
Base colour:According to individual requirements
Maximum capacity:Depending on the configuration and position layout

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